Job Description
Position Highlights We are seeking a highly organized and detail-oriented Executive Assistant to support the Chief Operating Officer and Chief Medical Officer. The ideal candidate will possess exceptional analytical skills and a proven track record in creating accurate meeting minutes
Essential Duties - Provide comprehensive administrative support to executives
- Conduct in-depth data analysis
- Generate clear and concise meeting minutes, insuring accuracy and completeness
- Manage executive calendars, prioritize tasks and coordinate meetings
- Handle sensitive information with discretion and maintain confidentiality
- Represent the COO, CMO and the hospital in a professional and congenial manner in person, in telephone conversations and in written correspondence
- Composes letters and statements independently requiring application of hospital policies, rules and regulations and monitors follow-up for all distributions that require responses
- Primary contact for department managers, staff and outside parties as it relates to the COO and CMO and hospital
- Maintains files of administrative and hospital matters that are extremely confidential in nature. Such as, hospital contracts, regulatory compliance, physician complaints, joint commission, IDPH, etc.
- Prepares documentation for the COO and CMO for all hospital related events, where error could have significant effects on cost, such as, typing, proofing and assembling reports or proposals
- Makes travel arrangements for hospital related functions
- Maintains COO and CMO calendars, scheduling meetings and appointments without
Other Responsibilities: - Work requires thorough knowledge of COO and CMO's responsibility and general knowledge of company policies, procedures and operations as well as oral communication skill to perform administrative duties of high complexity, such as arranging meetings without clearance, responding to inquiries from customers and company personnel, and assembling reports containing confidential information
- Adheres to downtime procedures
- Performs both essential and non-essential job functions in a safe manner as identified by Humboldt Park Health
- Demonstrates an understanding of and models the mission and core values of Humboldt Park Health
- Enhances professional growth and development by accessing educational programs, job related literature, in-service meetings, and workshops/seminars
Required Qualifications: - Proven experience as an Executive Assistant
- Strong Analytical skills with the ability to interpret complex data
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite and other relevant tools
- Exceptional organizational and multitasking abilities
- High level of professionalism and attention to detail
- Ability to work independently and meet tight deadlines
- Experience in analytical roles is highly desirable
Education: - Minimum of an Associate's degree. Bachelor's degree is preferred
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