Job Description

Job Description

We are seeking a versatile Administrative Assistant to join our team. The ideal candidate is a self-starter who thrives in a fast-paced environment, takes pride in being highly organized, and consistently goes above and beyond to support the team. This individual will play a key role in keeping our office operations running smoothly and efficiently, while providing excellent support across a range of administrative functions.

Key Responsibilities:

• Answer and direct incoming calls with professionalism and a friendly demeanor

• Welcome and assist guests and visitors, ensuring a positive experience

• Manage calendars, schedule appointments and coordinate meetings

• Oversee conference room scheduling and ensure meeting spaces are prepared

• Maintain office supplies and place orders as needed

• Manage and update SharePoint sites and shared documents

• Coordinate meal orders for meetings and team events

• Prepare and submit expense reports accurately and on time

• Distribute branded apparel and manage inventory

• Provide travel booking and logistics support

• Serve as backup support for fellow administrative team members

• Assist with the planning and execution of employee recognition programs

Required Skills and Qualifications:

• Friendly, professional and polite demeanor

• Strong team player with a collaborative attitude

• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams)

• Exceptionally organized and detail-oriented

• Able to prioritize tasks and manage time effectively

• Capable of working independently with minimal supervision

• Proactive problem solver with a strong sense of ownership and accountability

Preferred Qualifications:

• Three plus years of experience in a corporate or professional setting

• Experience with travel booking and expense management systems

• Familiarity with SharePoint content management

Job Tags

Similar Jobs