Job Description

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials .

Job Requisition ID: 50805

Opening Date: 10/17/2025

Closing Date: 10/31/2025

Agency: Criminal Justice Information Authority

Class Title: ADMIN ASSISTANT I - 00501

Skill Option: None

Bilingual Option: None

Salary: Anticipated starting salary $5637 monthly; Full Range $5637 - $8026 monthly

Job Type: Salaried

Category: Full Time

County: Cook

Number of Vacancies: 1

Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

ICJIA is looking for someone to join our Federal State and Grants Unit (FSGU) team to perform complex administrative duties including, but not limited to; providing information and assistance, records maintenance, and grants management system support. This person will also support the team by querying information systems for data, compiling and reporting data to management and/or government agencies, assisting in the planning and development of unit administrative procedures, and assisting in the development of programmatic materials. We encourage all interested and qualified candidates to apply.

Essential Functions

• Acts as a staff assistant to the Director of FSGU and the FSGU B managers.

• Plans and develops unit procedures.

• Serves as a liaison.

• Gathers information and compiles reports and correspondence relative to the activities of FSGU programs and the budget committee.

• Collaborates with and serves as a back-up to the FSGU A Administrative Assistant.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.

• Requires one year of professional experience in a public or private organization.

Preferred Qualifications

• Prefers two (2) years of professional experience conducting quality assessment reviews verifying compliance with rules, regulations, policies, and procedures for a public or private organization.

• Prefers two (2) years of professional experience providing administrative support and coordinating projects within a public or private organization.

• Prefers two (2) years of professional experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.

• Prefers two (2) years of professional experience communicating effectively with both internal and external stakeholders in oral and written form.

• Prefers two (2) years of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.

Conditions of Employment

• Requires proper documentation for approved work in the United States.

• Requires ability to travel in the performance of duties, with overnight stays as appropriate.

• Requires a valid and current driver’s license.

• Requires completion of a background check and self-disclosure of criminal history.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Monday - Friday 8:30am - 5:00pm

Work Location: 60 E Van Buren, Chicago, Illinois, 60605

Agency Contact: CJA.HRDepartment@illinois.gov

Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

Agency Statement: ICJIA responds to community needs with research and federal and state grants administration. ICJIA administers over 100 million dollars in grants, including the R3 (restore, reinvest, renew) grants (funded through the tax on legalized cannabis), state violence prevention grants, and federal grants including under the Violence Against Women Act and the Victims of Crime Act. ICJIA convenes groups and collaborates on efforts to reform the criminal justice system. ICJIA leads criminal justice reform efforts by supporting policy makers through research.

APPLICATION INSTRUCTIONS

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Chicago

Job Tags

Permanent employment, Full time, Contract work, H1b, Work at office, Monday to Friday, Flexible hours, Night shift,

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